Which business tax form do I need?

The following article was designed to help you determine which tax form you may need for your business, if it is unclear at this time.

1099 Tax Forms

1099 tax forms are used by to report non-employment income.

Format

The first thing that you may need to decide is the format that you would like the tax forms to be in. We currently offer the following formats:

• Blank - 1099's are blank and can be printed in your office, on your laser or inkjet printer.
  • 1-up - one 1099 will be printed per page
  • 2-up - two 1099's will be printed per page 
  • 3-up - three 1099's will be printed per page 
  • Pressure-seal - these 1099's will self-seal & become self-mailer forms ready for mailings when run through a printer
• Bulk
• Continuous
• Laser
• Kits
• Magnetic Media

The next thing that you may need to decide before buying our tax forms online, is the intended use for the 1099.

Intended Use

We currently offer 1099's for the following uses:

• 1099-A - to report the acquisition or abandonment of secured property
  
• 1099-B - to report proceeds from broker or barter exchange proceeds
• 1099-C - to report each debtor that you have canceled $600 or more of debt owed to you 
• 1099-DIV - to report dividends and other distributions
• 1099-G - to report certain government payments, such as income tax refunds, grants, etc.
• 1099-INT - to report interest income
  • If you withheld and paid any foreign tax on interest
  • If you withheld (and did not refund) any federal income tax under the backup withholding rules
• 1099-K - to report payments and third-party transactions
• 1099-MISC - to report royalties, prizes, fees, & services rendered by non-employees
• 1099-NEC - to report non-employee compensation, such as when freelancers or independent contractors
• 1099-PATR - to report taxable distributions received from cooperatives
• 1099-R - to report distributions into
  • Profit-sharing or retirement plans
  • Individual retirement arrangements (IRAs)
  • Annuities, pensions, insurance contracts, survivor income benefit plans
  • Permanent and total disability payments under life insurance contracts
  • Charitable gift annuities, ...
• 1099-S - to report proceeds from real estate transactions

Copies

There are typically 3 copies per tax forms, and the following are the most common:

• Copy A - Federal Copy
• Copy B - Recipient Copy
• Copy C - State Copy

Parts

Different states have different requirements when it comes to the number of parts required for filing. 

W-2 Tax Forms

W-2 tax forms are used by employers to report when more than $600 were paid to employees for services and will detail how much income tax, Social Security or Medicare contributions were withheld from paychecks.

Format

The first thing that you may need to decide is the format that you would like the tax forms to be in. We currently offer the following formats:

• Blank 
• Bulk
• Continuous
• Laser
• Kits
• Magnetic Media

Layout

W-2's come with different layouts, ranging from how many sections are printed or designed for your printer and software to print. These are the most common layouts:

• 2-up - 2 sections per page, defined by micro-perforations, typically for the same employee but not necessarily
• 3-up - 3 sections per page, defined by micro-perforations, typically for the same employee but not necessarily  
• 4-up - 4 sections per page, defined by micro-perforations, typically for the same employee but not necessarily 

Whenever one employee's information is printed on a specific layout, it will equal the number of filings offered per sheet, but it can also accommodate multiple filings per sheet, depending on the product.

Intended Use

• W-2 - to report wages paid
• W-2C - to report corrected wages and tax statements

Copies

There are different copy types available for W2 tax forms, such as:

• Copy A - Federal Copy
• Copy B - Employee's Tax Filing Copy
• Copy C - Employee's Records Copy
• Copy D - Employer's Records Copy
• Copy 1 - State, City or Local State Department Copy
• Copy 2 - Employee's State, City or Local State Department Filing Copy 

Business Tax Forms Filing Dates

1099 and W-2 tax forms are typically due January 31st of each calendar year. This date can sometimes be extended to February 28th for different filing agencies.